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--= iScribe.NET - FEATURES=--
Document Management Features:
1. iScribe.NET is completely scalable and adaptable to any business.
Why? - iScribe.NET boasts a powerful database (RDBMS) architecture.
Why Else? - iScribe.NET is like an engine (a document management engine) in need of fuel; that fuel is information.
The engine is not particular about the various types of data or how much you wish to feed it.
It is particular about securely capturing the data, categorizing it and making sure it is ready for those permitted to ask for it.
We recommend starting small -- in a focused area.
Then, once your organization has experienced the benefits of using iScribe.NET, consider additional documents for inclusion. No leap of faith required with this technology -- seeing is believing -- please contact us for a demo.
Our Graphical User Interface (GUI) was designed to maximize productivity, bolster search results and simplify end-user interaction.
Translation: iScribe.NET is simple to use! - why - because we have always had you, the end-user, foremost in our minds.
Engaging icons coupled with a custom layout (based on structure of your information) personalizes the program and instantly creates an environment for quick and easy data retrieval.
Training for this application is focused on increasing search results with-or-without "Advanced Searching" and is accomplished in minutes.
(Average Training Session lasts 30 - 60 minutes).
Current customers: Your feedback is well received; please continue to let us know what you would like see in future versions of the application. ( User Forums / e-mail )
3. High levels of availability
Your information must be available to those who require it; when they require it.
That means your document management system (your version of iScribe.NET) must be on-line at all times.
rivusglobal.com, Inc. is proud to announce that iScribe.NET has run at availability levels of 99.98%, over the last year.
iScribe.NET models your current document taxonomy.
Your information is currently organized to meet your unique requirements or your organization wishes to modify workflow to include new data and / or processes.
iScribe.NET adopts these systems and presents the same information in a digital environment.
This increases productivity and reduces a number of costs.
Visit our Storage page...
5. Multiple format document management
iScribe.NET is a business tool that displays desired data instantly; regardless of the documents format.
iScribe.NET easily manages any format:
- Published Documents (PDF DOC WPD PS)
- Unstructured Data (EML TXT)
- Compressed Archives (ZIP RAR LZH)
- Presentation & Database (PPS MDB XLS)
- Images (TIFF JPG BMP)
- Graphics & Media (CDR PSD MP3 WMF)
- Internet (HTML / HTM XML)
- and many, many more....
Please consider the time and resources allocated to currently storing, accessing and distributing your information and then consider iScribe.NET.
6. Automated Imaging and Indexing Integration
Scanning is only half the battle.
The most important part about capturing images is your ability to find, retrieve and use them later. Having an established taxonomy / hierarchy will enable you to properly categorize your images / stored data. Giving the document a relevant title and associative comments will bolster your organizations ability to locate this information at a later date.
However, please do not become overly concerned here as iScribe.NET will look throughout the body of a document (including title and comments) for the desired text entered into the "Search" window.
Your information propels your organization and must be protected for historical and legal purposes as well as simple retrieval.
Our development team has devoted great energy to securing the documents themselves and providing numerous security checks and balances to ensure that end-users have access to permitted documents only.
- User Authentication - each user has his / her own username & password.
Administrators of iScribe.NET can track usage and viewed materials
- Type specific security - Your organization may require a number of different security levels for numerous departments and personnel within your organization.
Based on your security clearance, you will be able to view certain types of information within the database. Other files will not be made available as they have been tagged for higher / different levels of security.
- Document Specific Security - Documents themselves have security settings to ensure that the appropriate knowledge workers have gained access to information created and / or stored for their retrieval and usage.
As your organization and / or projects move forward, new documents are created and added to your now searchable database of information.
By editing your personal profile you can request notification when certain types of documents are added to your iScribe.NET.
That's a switch -- your documents finding you vs. you having to hunt for a document!
9. Document Entry Wizards and Quick-Entry
Adding new documents to your iScribe.NET is easy and made easier for those of you who do not add them too often.
Rookies will select the document entry wizard and you will be walked through the process via a series of simple prompts.
Once mastered, the Quick-Entry option is for you, as you will have one form to complete and then the document is added and ready to be referenced by your colleagues (or possibly the public?).
Again, rivusglobal.com, Inc. has made this process quick and painless.
Your organization may wish to further streamline it by appointing specific staff to enter certain types of information.
This is a reporting tool for management.
It allows the system administrator to track:
- who has used the system
- when users are using the system
- and what documents were viewed or added to database.
Information can be flagged as Active or Inactive.
Retention schedules, internal policies and procedures govern the (addition and) removal of documents from iScribe.NET.
The removal of information can only be performed by the system administrator. Maintaining the integrity of the information and thereby your database is paramount to quick and effective search results.
Batch flagging also reduces size of database for documents past their retention schedule.
--this increases your storage resources --
Translation: you can store more, without buying more storage space... provided the archived information has served its purpose and is no longer valuable to your organization.
A great reference tool!
This feature allows you to view and sort lists of documents within your database or perhaps the entire database.
Before opening a document:
- you want to confirm that it is the document you are in search of.
- or perhaps you simply desire to know more about the documents history.
- or other, even faster ways to locate it again!
This intermediary step (preview pane of sorts) is a key feature of iScribe.NET and will be customized to suit your specific needs/goals...
A document property provides identifying information for the end-user performing the search.
Document Properties can contain the following and more depending on your unique specifications:
Document Title, Comments, Document Date, Document Number, Classification and Sub-Classification(s), Date of Indexing, Creator, Last Viewed Date & other identifiers...
This feature enables an end-user to confirm his / her selection prior to actually opening the file in its native format.
[ Screenshots ]
[ Features ]
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[ Demo Request ]
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